Why employee engagement should be a must have feature of HRMS

Many of us already know what a disengaged employee does to a business. Apart from being a drain on production, they may adversely affect other employees. In such cases, how can organizations increase employee engagement? The answer lies in the implementation of a strong Human Resources Management System (HRMS).

What is HRMS?

Human resource management system (HRMS) is basically software that systematically integrates all of the various human resource procedures and systems to provide simple administration and seamless operation of various business activities. The implementation of a human resource management system is aimed at improving the performance of employees in order to assist the organization in achieving its business objectives.

The role of human resources has expanded even more in today's world. With increasing employee strength and a competitive corporate market, human resources must devote more time and resources to other tasks that assure the well-being of workers while they are at work. Companies have been forced to put in place a comprehensive, integrated, and automated system that integrates all of the operations of human resources together under one roof and provides unified services to their employees.

Why is employee engagement so crucial to an organization's success? 

Generally speaking, employee engagement is a workplace strategy that aims to improve an employee's attitudes and emotional connection to the firm, their job tasks, and position within the organization, their colleagues, and the business culture. Human resources departments may use employee engagement strategies and tools to promote overall workplace well-being and productivity across all business levels.

Employee engagement measures bring numerous indicators, programmes, and initiatives that urge all employees to provide their best efforts at work each day. To further this purpose, employee engagement in HR serves to guarantee that each employee is completely dedicated to the company's vision, objectives, and values and that they stay motivated and inspired to contribute to the organization's overall success. At the heart of all efforts to improve employee engagement is the intention to promote the overall well-being of each and every employee.

Here's how organizations significantly increase employee engagement by using an HRMS

When HRM systems are integrated with employee engagement features, employees will be motivated to work diligently when they are happy and feel valued, and this is because HRMS allow HR managers to acknowledge even the smallest things, such as an employee's onboarding experience, providing consistent feedback on their work, and showing appreciation when they do their job well.

Another key aspect of an HRMS software is the learning management system that allows enterprises to impart the required training and skills to the employees. This feature not only allows the employees to get equipped with the required knowledge and skills, but also creates a sense of value and involvement within them.

HRMS software ensures that everyone in the company can clearly comprehend the different policies helping them better operate within the business. The HR department may quickly incorporate new policies under one or more sections of the HRMS software, and employees just have to log in to the platform. This approach enables workers to become aware of their benefits, such as their company leave policy, provident fun plans and staff benefit policies. Also, the service feature enabled in human resource management systems allows employees to perform various administrative tasks by themselves without waiting for the HR to take action.

When it comes to employee engagement, one of the finest strategies organizations use is to integrate social tools into their HRMS. With social tools, organizations arrange surveys, polls to maintain a connection across the whole company, which is the best way to create a sense of unity. It is a powerful communication tool that allows HR managers to assess the response of their workforce. What's more? Employees are recognized and rewarded for their successes, and everyone in the workplace knows about them.

One of the best ways to support and help an employee (particularly those who have just joined the organization) is to provide feedback often. HRMS provide real-time performance evaluations and peer feedback, surveys, and employee satisfaction surveys which help ensure that employees feel valued and engaged. Additionally, fostering a culture that promotes evaluation of peers and management results in greater openness and responsibility for an employee, helping them feel more confident in the organization they work for.

By Vicky Jain, Founder, uKnowva