In the past decades, there has been a fast-paced digital transformation, that led to the streamlining of various HR processes. Today, HR processes from the stage of recruitment, through training processes, and up till the exit, have become easy and efficient with minimal involvement of HR professionals. The advancements in HR technologies have led to the development of software that provides real-time data, ease-of-use, better resource utilization, and much more.
Limitations associated with old HR systems
Several organizations have digital HR systems that provide basic HR facilities without meeting all the HR needs of the organization. There are several limitations associated with these primitive HR platforms such as-
- The earlier systems developed only aid to one-way communication which leads to increased anxiety amongst employees. These one-way systems prove to be inefficient in resolving employee queries and concerns, thereby increasing the workload on HR employees.
- Such primitive processes create a communication gap between the employees and the organization, especially in the current Work from the Home environment.
- The old HR systems do not use recent automated tools to provide a detailed analysis of the company payrolls, recruitments, employee progress, etc.
- The errors in old systems and system-related bugs make these difficult to use.
- Additionally, the old systems do not offer real-time attendance sync from different physical locations, which leads to errors in the payroll. The old systems are not developed to analyze loads of data at once which may also sometimes lead to a system crash.
Need for advanced HR technologies
The above points indicate a need for more advanced HR systems that help in minimizing the gap between employees and organizations. These are also extremely effective for lowering the workload on HR teams and gaining advanced access to data that is transparent, accurate, and analytical. The advanced HR technologies are easy to use and highly cost-effective.
Some major reasons why you need to adapt to advanced HR processes and technology are-
- Better performance measurement and feedback process: It has been found that 93% of US organizations use electronic performance management (e-PM) systems for performance feedback and performance measurement. The advanced automated HR platforms provide employee performance reports during the complete evaluation period, and at the same time also record all formal and informal communication. In terms of feedback, the advanced tools on these HR platforms help in tabulating results for multi-rater feedback. The feedback is then automatically disseminated amongst the managers and employees, thereby helping them to develop a plan for the growth of the employee and hence the organization.
- Fast and seamless interface: The seamless interface of the advanced HR software helps is easy integration with the organization’s HRMS and prevents any form of glitches and bugs. The complete automation of HR processes provides the employees with access to a centralized HR database, helps them in signing up for online training, and also participates in open enrollment, which implies easy access of information at an ease of their homes. This helps in minimizing confusion, communication gap and promotes employee care on the organization’s end.
- Effective Payroll and compensation planning: With the advanced HR Payroll techniques, organizations can automate the payroll and compensation process, thereby saving a lot of time and cost. According to a report by the Institute of Management and Administration (IOMA) 50% of organizations use HR-related processes, platforms, and technologies for better payroll and compensation processes.
- Reconfiguring Global Talents: With specialized filtration and recruitment processes, automated HR processes can find the best of global talents for your organization. In the current Work from home environment, you must have a team that is exceptionally skilled and globally available in the case of sectors that are spread worldwide.
- Prevent Democratization of Work: In the absence of a centralized system, the employees may start using social media as a platform to share confidential information which may lead to massive security concerns. Hence it is a need of the hour to have the advanced tools of HR systems that keep your data secure and create an inclusive environment for your employees.
By Dheeraj Kumar Pandey, Chief advisor for HR Systems and processes, Keka Technologies